How to Set Up and Use OmniFocus 3 to Get Stuff Done by Peter Akkies

How to Set Up and Use OmniFocus 3 to Get Stuff Done

Learn a simple system you can trust.

Here's an OmniFocus system that you will actually use

Does this sound familiar?

  • You spend most of your time doing urgent tasks rather than important tasks.
  • You feel overwhelmed.
  • You have lots of tasks that are "overdue".
  • And you know that OmniFocus can help you...
  • ... but you don't have time to decipher technical, complicated instructions.

See, if you're anything like me, you have dozens of things to do on any given day.

Home tasks, work projects, helping friends and family, staying healthy, taking care of your finances... how do you keep track of it all?

Before you know it, you forgot to buy a birthday present for your mom, your boss is nagging you about that report that was due yesterday, and you still haven't gotten around to filing your taxes. 🤦🏻‍♂️

It doesn't have to be that way.

Picture yourself being on top of your projects. Picture yourself anticipating deadlines and getting your work done well on time.

Imagine feeling in control of everything you have to do. Imagine making time, every day, to work on what really matters.

Imagine knowing exactly what to work on next, and being able to focus on that task.

How can you get there? By learning a simple system to organize your projects with OmniFocus. A system you can trust.

Now, let's be real. OmniFocus isn't the easiest app in the world to learn. OmniFocus can feel intimidating and overwhelming and it can take a long time before you figure out how to use it effectively. 📚

Fortunately, I've spent countless hours researching the best OmniFocus setup and workflow`, so you don't have to.

The result? This actionable, clear video course that teaches a complete OmniFocus system you can trust.

So, why am I qualified to help you?

My name is Peter Akkies. You can read more about me further down the page, but I'll just tell you here that I've helped tons of people get set up with OmniFocus over the years. I've also been published on the official OmniFocus website and on productivity websites such as The Sweet Setup.

In this video course, I'll teach you exactly how to set up and use OmniFocus 3 to get stuff done. And I'll teach you efficiently. If you're here, you don't need to learn extremely advanced strategies. You need a simple system that works.

So don't waste your time and money following other courses that are focused on advanced automation, or buying long books that overwhelm you with detail. With this course, you can quickly start using OmniFocus to work more productively than ever.

By the end of this course, you will have a system in place that you can trust.

And here are some other benefits you'll get:
  • You'll learn how to actually reach Inbox Zero. 🤯
  • You'll never forget a birthday again. 🥳
  • You'll learn how to regain control when you feel overwhelmed. 🧘🏻‍♂️
  • You'll save time and reduce errors by automating your work. 😎

Don't hesitate. Your time is valuable. Start getting stuff done now.

P.S. I offer a 100% money-back guarantee for 30 days. Your purchase is completely risk-free.

What students say about the course

Peter, I'm so grateful for this course! I got everything set up wonderfully without having to scour the internet for hours finding random bits of information. Your pdf on how to do a weekly review was pure gold!
Shannon Hughes
Learn from this master teacher... Superb course, easy to navigate and delivers a force multiplier to your productivity!
Alison Rogers

What's included?

Video Icon 30 videos File Icon 2 files Text Icon 3 text files


Getting ready
Course requirements, philosophy, and goals
3 mins
Tweaking some OmniFocus settings
4 mins
Making OmniFocus an extension of your brain
First, add all of your tasks to the inbox
6 mins
Process your emails in OmniFocus with Mail Drop
5 mins
Capture tasks as they come to you with Quick Entry
6 mins
Apply defer dates liberally
6 mins
Use due dates sparingly
5 mins
Organizing your projects
What is a project?
5 mins
Creating your first projects
10 mins
Set your projects and folders up like this
20 mins
Project and folder organization in OmniFocus 3.pdf
3.33 MB
Task, task with subtasks, or project?
6 mins
Recap: what have we done so far?
Planning your days and weeks
Identifying your available tasks
8 mins
What's next?
Creating a tag to denote "what's next"
5 mins
Planning your day and week with the Forecast perspective
12 mins
Calendar event or OmniFocus task?
5 mins
Sorting through your tasks with tags, flags, and search
The "waiting for" tag
9 mins
The "someday/maybe" tag
4 mins
Other common tags
7 mins
(Optional) Plan your projects with tags
9 mins
(Optional) Use flags to highlight the most important tasks
6 mins
Searching and finding tasks, projects, etc.
4 mins
Save time and reduce errors with repeating tasks and projects
Setting up repeating tasks and projects
6 mins
Using project templates
5 mins
Staying on top of your projects with periodic reviews
What is a periodic review and why do you need one?
3 mins
The nine steps to the periodic review
15 mins
Weekly review cheat sheet
9.57 MB
When and how often to review your projects
3 mins
Using OmniFocus in daily life (example use cases)
Regain control when you feel overwhelmed
4 mins
Process to-dos after a meeting
4 mins
Estimate how long a project will take
3 mins
When you think of a task while you're doing something else
Wrapping up
Thank you!
2 mins

Featured on

My nine-step process for doing a weekly review with OmniFocus is published on Inside OmniFocus, on the official OmniFocus website.

Featured on The Sweet Setup

For The Sweet Setup, I wrote about one way to plan your workdays using OmniFocus and your calendar. 

More words from happy students

Peter’s course was great - really useful, simple to follow and packed with smart ideas. 
Marc Matthews
I liked the fact that the videos were not too long. Just the right length to be able to go through the course in bite-sized chunks.
Vince Gassi
The PDF with sample projects was awesome. It helped in creating my own workflow.
Oskar Chyb
This course is a great guideline for me and for everyone to start using OmniFocus. I really love it.
Thawatchai Rajitvilai
I gave up on OmniFocus previously because after searching different techniques I was flooded with numerous alternatives. In taking Peter's course I have selected one method that now works.
Geoffrey Warrener
I gained a much better understanding of the features of OmniFocus and workflow strategies in the application. 
Terry Harpold


What's your refund policy?

I offer a 100% money-back guarantee.

If you're not happy with the course, let me know within 30 days of your purchase and I will refund the full purchase price, no questions asked.

How much time does the course take to complete?

Learning this system should take you around 5 – 10 hours.

How long will I have access to the course?


Other sites may require you to keep a monthly subscription, but for this course, you pay once and you get lifetime access.

You'll also have access to course updates and new lessons.

When does the course start and finish?

This course is self-paced, so you can start it whenever you like and take as long as you need.

I've already bought another book/course on OmniFocus. How is this course different?

I won't waste your time teaching you obvious basics, such as how to install OmniFocus or how to sync OmniFocus between your devices.

I also won't waste your time teaching you advanced strategies that you don't need right now.

Instead, I'll teach you a simple system that you can use, right now, to get stuff done.

What if I need to use a Windows PC at work?

If you use Apple devices at home, but you use a PC at work, you can still use OmniFocus and you'll still get a lot out of the system you'll learn in this course.

In this case, I recommend that you bring your Macbook Pro or your iPad to work. Simply use OmniFocus on your laptop/tablet and do the work on your PC. 

On your work PC, you can also use OmniFocus for the Web to manage your tasks and projects, although OmniFocus for the Web is limited in functionality.

Do I need to buy OmniFocus before taking the course?

Nope! Download OmniFocus from the OmniGroup website or from the Mac App Store and you'll get a 14-day free trial. That's plenty of time to take this course and learn the system.

What if I have more questions?

Just email me at and I'll do my best to respond quickly.

Who made this?

Hi, I'm Peter Akkies. I teach people how to work more productively.

The number one thing that makes me happy is personal growth. If it will make me a better person, I'll probably be interested in it.

I also get excited about bouldering, scuba diving, the Philadelphia Eagles, Formula 1, veganism, and escape rooms.